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Parishioners Module
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This module includes the essential information on the parishioners
and on each member of the family.
◦ E-mail enabled.
◦ You can send e-mail to one or a group of parishioners with a push of a
button.
◦ Password protected private remarks.
◦ Lookup table to minimize errors and eliminate retyping of the same
information such as names, occupations, religions, etc.
◦ Parishioners donations can be displayed and entered from within the
module Ministry involvement of each family member can be displayed and
entered from within the module.
◦ Displays and tracks parishioners pledges.
◦ Flexible and powerful reporting capabilities. Twenty different
reports. Each report can be customized as to name format, scope, order of
printing, etc. It includes labels, form letters and different listings.
The records to include in the report can be specified from a menu,
determined by a user defined query or by tagging the desired records.
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Donations Module
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Entering weekly collections in the church management software is one
of the major uses of Acolyte. We have therefore ensured that this process is
done in the most efficient and easiest way possible.
◦ Fast data entry
◦ Multiple funds tracking
◦ Donation entry by Envelope number or by Name
◦ Automatic posting of recurring donations like the automatic bank
withdrawals from parishioners accounts
◦ New parishioners can be added or change of address can be edited
on-the-fly
◦ It displays a list of entered contributions for easy error checking
and editing
◦ Batch processing reduces data entry for each donation to 2 fields:
Envelope number (or name) and amount
◦ Sixteen donation reports with 5 different tax receipt formats to
choose from. Each report can be further customized as to name format, scope,
order of printing, etc.
Sending donation tax receipts at the end of the year is another major
use of Acolyte.By being able to e-mail easily the receipts to all the parishioners
with e-mail address makes the job easy and fast.
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Ministries and Facilities Scheduling Module
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In this module you can create a separate table for each of the
organizations or activities in your church and you can maintain the
schedules of the different facilities in the parish.
◦ It can handle an unlimited number of church ministries
◦ E-mail enabled. You can send e-mail to one or all of a ministry
members with a push of a button
◦ Each ministry table can be customized with additional fields to fit
the ministry requirements
◦ Each ministry table is linked to the parishioners table for names,
addresses and phone numbers.
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Profiles Module
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Acolyte church management software can generate numerous reports
that give you an in-depth knowledge of your parish through its parishioners,
collections, sacraments and demographic profiles. For example, it can give
you a:
◦ Summary statistical report for the current year (or for the past five
years once you have used Acolyte that long)
◦ Parishioners Profiles by:
▪ Age
▪ Language
▪ Marital Status
▪ Occupation
▪ Religion
▪ Demographic Profiles
◦ Collections Profiles by:
▪ Amount given
▪ Age Range of Donors
▪ Frequency of giving
▪ Special Funds
▪ Weekly givings
▪ Monthly givings
▪ Ministries Profiles
▪ Sacraments Profiles
By using Acolyte's User Defined Query on your parishioners
table, you can easily find out the number and who your senior citizens are,
those with young families, single parents, stay-at-home moms, those
belonging to an ethnic group, to a certain profession, etc.
Once you have used Acolyte church management software for a number of years,
you can track any significant developing trends by using it demographic
profiles. For example, you will know:
◦ If your parish is growing or shrinking and how fast
◦ If your population is aging or getting younger
◦ If a certain ethnic group is increasing fast or decreasing
◦ If your collections are going up or down.
◦ If there is an increase or decrease in baptism, marriage, etc.
With a thorough understanding of your parish and its resources through
Acolyte's profile reports and with a full awareness of the significant
evolving trends through its demographic reports, you should now be able to
set your parish objectives accurately within the framework of your diocesan
vision. You can take advantage of developing opportunities and initiate
corrective actions for any anticipated problems without losing sight of your
focus.
With a powerful and easy to use planning tool at your fingertips, you should
now be able to design and carry out a sound and efficient parish plan, doing
things right the first time.
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Sacraments Modules
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There is a separate module in Acolyte Church Management Software
for each of the following sacraments:
◦ Baptisms
◦ Confirmations
◦ Deaths
◦ First Eucharists
◦ Marriages
User-created application Each of these modules is linked to the Parishioners
table so that parishioners information such as parents and children's names
are automatically transferred to the sacrament table without any need for
retyping. The sacraments' information in the Children's table is also
updated every time a sacrament record is created.
◦ The module generates sacrament:
◦ Certificates
◦ Registers
◦ Confirmation and Marriage Notifications
◦ Schedules of Sacraments
◦ Administration Course Attendance Sheets
◦ Lists and other reports
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Mass or Liturgy Schedules Module
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In this module you can enter the schedule of masses or liturgies
and all the ministers involved in each mass or liturgy for the coming days,
weeks or months.
◦ Lookup table for names minimizes data entry
◦ Attendance tracking of parishioners and visitors
◦ Schedule for preachers and celebrants
◦ Schedule for eucharistic ministers, lectors, servers, ushers, etc.
◦ Personal schedule of each one involved.
◦ Mass or liturgy stipends tracking
◦ Mass or liturgy intentions list